In procurement work, delivery time has always been a headache. Especially for those imported products, the uncertainty of delivery time has caused a lot of troubles to many procurement personnel. So as professional procurement personnel, from what aspects can we control the delivery time? How to minimize the delivery risk?
Safety stock
Many companies pursue zero inventory, but in reality, it is difficult for many production companies to truly achieve zero inventory. It is necessary for procurement and inventory management personnel to do a good job of safety inventory of commonly used production materials hot sale products. Ensure a continuous and stable supply of materials or goods, refer to historical usage for analysis, and then set the safety inventory of a certain material in a targeted manner. Once it is lower than the inventory, the warehouse should immediately apply for replenishment. Let the inventory materials be replenished in time before they are exhausted. If there is no safety inventory, it depends only on the warehouse management staff to check themselves. When they find that a certain material is out of stock and then apply for replenishment, it will often affect the arrival time and cause disconnection from the normal use of the production workshop, and sometimes even have a greater impact on the production plan or selling plan.
Influence on logistics
Now the logistics and transportation industry is increasingly developed, which has brought more convenience to many production companies. The time that goods are on the way is getting shorter and shorter, but this convenience also brings inconvenience to procurement during special time periods: the period before and after the Spring Festival is the most prominent time period for the logistics and express delivery industry to affect the delivery time of customers. Many express delivery practitioners and freight drivers go back to their hometowns in advance for the Spring Festival. After the Spring Festival, many people have to wait until the Lantern Festival before returning to work. This month has brought endless troubles to countless procurement personnel. Although many employees in the company will take leave in advance to go home for the Spring Festival, there are still many companies facing foreign customers who need to rush the delivery period and ship on time during the Spring Festival. Therefore, procurement personnel need to make advance preparations during special time periods: prepare the goods that should be prepared, and urge the goods that should be expedited. Prevent holiday factors from affecting the delivery time.
Maintain frequent communication with suppliers
When inquiring, quoting and making order contracts with suppliers, it is necessary to clarify the accurate delivery date. Once the order contract is signed, the supplier needs to strictly implement the delivery date confirmed by both parties. If there are huge order amounts or non-standard customized goods with long delivery times, it is recommended that the supplier arrange a production plan (time node) and strictly follow the plan to ensure that the goods can be delivered on time within the required delivery time. If there are major problems during the period, it is necessary to have the project team and the supplier hold a meeting to negotiate and make corresponding solutions as soon as possible to minimize the impact of the delivery time.
Pay attention to current events abroad
In recent years, many European countries, especially France, have often seen strikes by workers in various industries and airport workers, which have had a great impact on the delivery time of many air transport materials and caused great losses to some companies with high delivery requirements. Therefore, procurement personnel also need to pay attention to this aspect.
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Post time: Jan-09-2025